Position Title: Data Entry Specialist
Work Location: REMOTE
Assignment Duration: 1.5 years
Department: Strategic Meetings & Engagements, US Commercial Operations

Description:
Data entry specialists will support Meetings & Events teams with administrative support for accurate data capture and invoice upload into instance of CVENT. For purposes of clarity, Company is not performing any event management Services under this Work Order.

This is a shared Cvent data entry resource across all M&E teams (US Commercial Strategic
Meetings & Engagements, enterprise Medical Affairs/Development, Global Commercial Congress COE and the Internal Meetings Program).

Data & Compliance Management:

• Accurately and efficiently manage and enter key final event financial information into event management system (Cvent).
• Ensure data entry is complete and compliant with organizational and industry regulations.
• Maintain and update event records and any necessary documentation (hotel contracts, hotel invoices, vendor invoices).
• Stay up to date with all applicable regulations and guidelines related to pharmaceutical corporate events.

Quality Controls & Reporting:

• Ensure that all program data is managed in line with privacy regulations.
• Maintain accurate records of data entry, planner outreach (captured in Smartsheet) and event documentation.
• Execute QC checks and reviews on ongoing activity for completeness, accuracy, and compliance to process.

Project Management and Collaboration:

• Collaborate with M&E teams, including US Commerical Strategic Meetings & Engagements, Medical Affairs, Global Congress Center of Excellence, Event Planning and M&E agency partners to ensure proactive outreach resulting in the successful close out of programs in a compliant manner.
• Provide clear and effective communication to stakeholders regarding program close out and status.
• Oversee and support the maintenance of SOPs, processes, and templates for Cvent data entry as it relates to Meetings, Events and Congresses.

Scope excludes HCP reporting and adherence to HCP compliance regulations.

Ideally 2-3 years with strong understanding of using CVENT and budget modules as their primary role is data entry. 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 24.00/hr.