Job Title: IT Strategic Sourcing Analyst Senior
Duration: 6 months (Possible contract to hire)
Location: 100% remote
Schedule: 8:00-5:00 PM EST (1 hr lunch), M-F
OT: Potential for 5 hours weekly
 
Position Summary:

• Project Harmony (HR Transformation- The contractor will be working with appropriate stakeholders to assist with HR Transformation vendor integrations that require contracts and statements of work.
• The IT Strategic Sourcing Analyst Senior is responsible for executing procurement processes including, negotiations with vendors across all spend levels, focusing on high-complexity IT goods and services contracts. This role ensures contracts align with strategic business needs and contract requirements. Works with senior leadership to coordinate all duties associated with the acquisition of hardware, software, telecom, or service needs for IT. Functions as a Procurement advisor to provide input on business strategies, supplier selection, and technology and industry changes that may impact processes. Presents recommendations and seeks approval, from a technical and financial vantage point to the CIO, CFO, and IT Business Leaders for medium to large deals in terms. Manages multiple active engagement deals concurrently, typically involving medium to higher dollar deals and complexity.

 
Educations/Experience:

• Bachelor's Degree in a business or related discipline (e.g., Business Management) and a minimum of four years of experience in business, sourcing and/or developing and maintaining vendor relationships.
• In lieu of a degree, a minimum of six years related work experience in business, sourcing and/or developing and maintaining vendor relationships may be accepted.

 
Skills:

• Skills in Excel Intermediate level (familiar with formulas and VLOOKUP).
• Understands Contractual Language.
• Excellent Reading Comprehension.
• Understands Legal Commercial Language.
• Excellent Negotiating Skills.
• Organizational Skills and ability to work on multiple projects.
• Listening, verbal and written communications skills with the ability to present information to internal teams.
• Experience with COUPA (In lieu of experience with Coupa, familiarity with other source to pay tools (i.e. SAP Ariba, etc).
• Experience with contract review and redlining.

 
Job Responsibilities:

• The contractor will be working with appropriate stakeholders to assist with HR Transformation vendor integrations that require contracts and statements of work.
• The contractor will work with negotiators on the team and will assist them with multiple tasks, as well as their own deals (they'll be shown what to do).
• The contractor will be leveraging Excel to conduct pricing analysis, net present value of deals and other financial measures.
• Contractor will need to perform contract submission, routing, approval, and purchase order execution in COUPA (source-to-pay tool).

 
Additional notes: The manager mention that we need to be upfront with the candidate and to let them know that there is busy work with this role and it's all important to the process and it all needs to happen at the same time. They'll be working in systems: risk, security and legal. There will also be a lot of meetings, and they'll need to find time to attend them.
 
Who is this worker's main interaction going to be with?

• Manager, 2 Sr. negotiators, 1 Lead negotiator, and 2 vendor managers.

 
Will the contractor be working independently, or will they be collaborating with team members and/or a manager to complete tasks?

• Independent and collaborate with other vendor managers and their teams.

 
How will performance be measured:

• Quality of the contracts; Timeliness of completion; Data Accuracy; and Stakeholder Management.

 
What would stand out on a resume?

• IT Procurement.
• Strategic sourcing.
• Category Management.
• Consulting Experience is definitely a nice to have.
• Experience presenting to Senior lever management.

 
Make note: They want someone who is confident...they want someone "who will ask for the world, keep a straight face and get it!"
 
What job titles to look at on a resume: Sourcing Analyst, PM, portfolio analysts, comparison on pricing, look at data, etc. Procurement titles. PMs could become negotiators without even knowing it, but they would need experience as a negotiator and understand contract language, amending and updating, procurement experience is necessary.
 
Interview Process:

• Teams Video Interview
• 1 step process

 
Essential Duties & Responsibilities:

• Determines the optimal sourcing strategy to achieve product and technical goals, meet cost targets and mitigate technical and business risk using professional judgment.
• Manages sourcing activities from business requirement gathering to contract approvals including end to end coordination with all teams including but not limited to legal, information security, risk domain, platforms, and vendors to ensure risk mitigation and that all requirements, deliverables, and deadlines are met.
• Analyzes, structures, redline, and negotiates contracts to assure customer needs are met and that contracts are cost-effective and legally compliant.
• Coordinates cross-functional duties to execute bidding processes (e.g., Request for Proposal, Request for Information, and Request for Quote).
• Leverages best practices in strategic sourcing, identifies issues, and proposes solutions to improve processes within IT Sourcing and other areas across IT.
• Attends stakeholder meetings, captures requirements for new purchases, competitive bids, and renewals, and provide meeting minutes to record talking points and action items.
• Manages and sets customer and vendor expectations while navigating contracts through complex sourcing processes, project management and builds strategic partnerships both within and outside the company.
• Updates contract data records and maintains data quality across all procurement systems.
• Leverages technology trends, industry best practices, and regulatory standards in the sourcing process.
• Consults with Vendor Managers to determine vendor performance criteria and contractual service level agreements (SLAs).
• Occasional travel required. (generally once per quarter)
• Able to work assigned schedule subject to company's flexible schedule policies and practices.  

Knowledge, Skills/Abilities:

• Knowledge of Business and Information Technology functions and roadmaps, best practices, and regulatory standards
• Ability to align local goals and direction with IT vision, strategy, and priorities.
• Negotiation skills and ability to influence others through sharing information and gaining commitment.
• Knowledge of contract negotiations, monitoring, and management skills.
• Ability to research and apply analytical and critical thinking skills to effectively solve problems and develop solutions.
• Analytical and problem-solving skills with the ability to evaluate data from multiple sources to determine next steps choose the best method to display the data.
• Interpersonal and communication skills to collaborate across multiple teams, build relationships, and drive positive outcomes.
• Ability to assist others in learning new professional capabilities.
• Listening, verbal and written communications skills with the ability to translate technical information into understandable terms to a variety of audiences.
• Facilitation and project management skills with the ability to create a framework that encourages participation and productivity.
• Presentation skills and ability to present information in various ways to meet audience needs.

 
Physical Requirements/Working Conditions:

• Requires the use of typical office equipment (e.g., computers, phones, etc.) whether working from home or in office. Computer keyboarding, computer monitor and mouse use including reaching forward, grasping, finger and wrist manipulation, and neck bending and turning; near vision is necessary for computer monitor use. If working in-office, individual will work in a typical office environment. If working in an Emerging Workspace, or similar working arrangement, or working from more than one location lifting of laptop equipment, files and/or personal belongings weighing 10 lbs. or less is required. High-speed internet access is required if working from a home office, at the employee's expense unless otherwise required by law.
• May require long periods of sitting.
• May require prolonged repetitive use of the upper extremities.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 49.99/hr.