Position Title: Admin Assistant I (Hybrid)
Work Location: Ridgefield, CT 06877
Assignment Duration: 12 Months
Work Schedule: 40 hours a week, 3 days onsite (Wednesday mandatory)
Work Arrangement: Hybrid (3 days onsite, 2 days remote)
 
Notes:

• This person will be working on travel and expenses for the majority of their work. They need to have strong experience in that area. If they have experience using the system Concur, that is a plus but not a must-have.
• Please do not submit candidates who have experience as a receptionist or coming from retail.
• They must be able to come onsite 3 days a week, and Wednesday is a mandatory onsite day.
• They will be working 40 hours a week, so please do not submit anyone looking to work part-time.

 
Position Summary: Provides administrative support to one or more individuals within a specified department or departments.
 
Key Responsibilities:

• Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system.
• Ordering and managing departmental supplies, expense report reconciliation, training class support, and general support.
• Performs all Company business in accordance with all regulations and Company policy and procedures.
• Demonstrates high ethical and professional standards with all business contacts and our organization’s employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.

 
Qualification & Experience:

• Associate’s or Bachelor’s degree or a High school diploma.
• Fluency in MS Suite including Word and Excel.
• Proficient in MS Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• High degree of initiative, accountability, accuracy, problem-solving ability, and follow-up skills.
• Strong customer service skills and the ability to maintain confidentiality.

 

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $19.50/hr.