Position Title: Administrative Assistant III
Work Location: Naperville, IL 60563
Assignment Duration: 1 month
Work Schedule: 8-9am start time
Work Arrangement: Not specified

Position Summary: Proactively manage calendars, produce high-quality documents, and support executives with administrative tasks for a 1-month project.

Key Responsibilities:

• Proactively manage calendars (Outlook) and schedule meetings for multiple executives.
• Produce high-quality presentations and other documents in Word, PowerPoint, and Excel.
• Store documents and manage group access to SharePoint and Teams sites.
• Make travel arrangements including logistics, agendas, developing itineraries, booking flights and accommodations.
• Prepare expense reports for executives and execute financial administrative tasks related to corporate card use and manage accurate processing of departmental invoices.
• Provide support to the broader team and division internal communications.
• Manage projects as requested such as supporting annual recognition events and external engagements.
• Make independent decisions regarding planning, organizing, and scheduling priorities for self, and executives.
• Support data and reporting needs of the field and corporate account sales organizations.

Qualification & Experience:

• High School Diploma or equivalent.
• 5 years of professional experience.
• Experience as an assistant reporting directly to senior management.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint), PowerBI, and Microsoft Outlook with the ability to become familiar with other key programs such as Workday.
• Preferred: Bachelor’s Degree.
• Preferred: Excellent grammar, punctuation, and spelling.
• Preferred: Understanding of deadlines with minimal supervision.
• Preferred: Ability to uphold confidentiality and effectively manage sensitive information.
• Preferred: Excellent organization, project management, and problem-solving skills with attention to quality.
• Preferred: Exceptional interpersonal skills; friendly and professional demeanor.
• Preferred: Advanced Microsoft Office skills (Word, Excel, PowerPoint), PowerBI, and Microsoft Outlook with the ability to become familiar with other key programs such as Workday.
• Preferred: Previous experience analyzing business insights and updating leadership on the results.

 

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $35.00/hr.