Job Title: CW Administrative Assistant
Duration: 6 months
Location: New York, NY 10001

Responsibilities: 

• Provides administrative support in a complex team environment to a senior group or executive.   
• Coordinates complex, senior-level internal/ external meetings and conference calls.   
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.  
• Supports internal and external managers or clients.   
• Organizes and ships literature to clients.   
• Responds and follows up on client requests.   
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.  
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.   
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.   
• Maintains understanding of firm policies and handles certain issues independently.  
• Manages monthly invoices and arranges for payment.  
• On-boards new hires, processes new employees, transfers, termination, etc.  
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.   
• Orders supplies and keeps inventory well-stocked. 

Skills:     

• Requires excellent interpersonal and communication skills.  
• High attention to detail. 
• Ability to maintain high standards despite pressing deadlines.  
• Ability to solve problems quickly and efficiently.  
• Strong knowledge of general business, corporate and government cultures. 
• Ability to handle highly sensitive, confidential and non-routine information.  
• Self-starter with excellent anticipation skills; problem solving; follow up. 
• Demonstrated dependability and sense of urgency about getting results.  
• Demonstrates high degree of integrity and confidentiality.  
• Strong organizational skills.  
• Comfortable working with people at all organizational levels.  
• Comfortable working in a sometimes hectic, high pressure environment.  
• Ability to display a consistent, professional degree of communication 
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.  
• Must be able to prioritize a variety of time-sensitive tasks. 
• Must have excellent judgment; independent thinker and resourceful. 
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.  
• Team player with a positive attitude. 
• Highest degree of integrity, professionalism, diplomacy and discretion required.   

Must Haves:

• Prefer 3+ years of administrative experience. 

 

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $35.00/hr.