Position Title: Admin Assistant I
Work Location: Ridgefield, CT 06877
Assignment Duration: 12 Months
Work Schedule: 40 hours a week
Work Arrangement: Onsite 3 days a week, Wednesday mandatory onsite
 
Position Summary: Provides administrative support to one or more individuals within a specified department or departments.
 
Background & Context:

• Performs all Company business in accordance with all regulations and Company policy and procedures.
• Demonstrates high ethical and professional standards with all business contacts and the organization’s employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.

 
Key Responsibilities:

• Data entry.
• Coordination of conference rooms and meetings.
• Records retention and file management.
• Invoices through the internal system.
• Ordering and managing departmental supplies.
• Expense report reconciliation.
• Training class support.
• General support.

 
Qualification & Experience:

• Associate’s or Bachelor’s degree or a High school diploma.
• Fluency in MS Suite including Word and Excel.
• Proficient in MS Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• High degree of initiative, accountability, accuracy, problem-solving ability, and follow-up skills.
• Strong customer service skills and the ability to maintain confidentiality.
• Strong experience in travel and expenses.
• Experience using the system Concur is a plus but not a must-have.
• No candidates with experience as a receptionist or from retail.

 
Notes:

• This person will be working on travel and expenses for the majority of their work.
• They need to have strong experience in that area.
• If they have experience using the system Concur that is a plus but not a must-have.

 

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $20.00/hr.