Job Title: Associate Project Management
Location: Remote
Duration: 5+ Months with possible extension
 
Overview:
As the Project Manager for our Corporate Communications team, you will orchestrate complex, multi-channel initiatives that safeguard and advance our corporate brand. You’ll translate strategy into actionable project plans, manage timelines in tools such as Airtable, and guide cross-functional partners—writers, designers, video producers, and approvers—so every deliverable launches on time and on brand. Your proactive mindset, and sharp problem-solving skills will help us raise the bar on how we communicate with employees, media, investors, and wider stakeholders.

Ideal Candidate:

• The ideal candidate is a highly organized, self-motivated project coordinator with 2–4 years of experience in corporate communications or publishing environments, comfortable navigating complex review cycles and managing creative workflows. They excel at juggling timelines, collaborating across departments, and ensuring timely delivery of content across platforms like client website and social media.
• They bring strong project management and content production experience, with a proactive, diplomatic communication style and the ability to independently manage priorities.
• Experience in biotech is not required; instead, a proven ability to support executive-facing projects and field brand-related inquiries with confidence is key. The candidate must be flexible, able to hit deadlines, and confident coordinating with internal teams and external partners alike.

Key Responsibilities

• Project & Calendar Ownership – Scope, schedule, and track all communications and multimedia projects in Airtable. Create clear work-back plans, own shared content calendars, and flag risks early to keep deliverables on track.
• Stakeholder & Approvals Management – Coordinate inputs from creative, legal, brand, and executive reviewers. Champion a structured approval workflow that minimizes bottlenecks while protecting brand standards.
• Process Optimization – Audit existing workflows, surface gaps, and pilot improvements (e.g., new intake forms, dashboards, or feedback loops) that accelerate cycle times and elevate quality.
• Content Readiness – Partner with writers, designers, and videographers to ensure each asset (web copy, intranet post, social graphic, video, etc.) aligns with the corporate style guide, accessibility requirements, and channel best practices.
• Reporting & Insights – Maintain status reports and post-launch retros; translate data into insights that drive continuous improvement across cadence, capacity, and impact.

Top 3 Must Have Skills:

• Project planning & calendaring – Expert at building and managing detailed timelines in Airtable (or similar tools) to keep multi-stakeholder communications projects moving and on time.
• Exceptional written & verbal communication – Able to brief creatives, guide approvers, and craft crisp status updates while safeguarding brand voice and standards.
• Proactive problem-solving with brand savvy – Spots workflow gaps early, proposes fixes, and ensures every deliverable strengthens corporate brand consistency and impact.

Required Qualifications:

• Bachelor degree OR Associate degree and 4 years of experience OR High school diploma / GED and 6 years of experience
• 3-5 years of project or program management within corporate communications, brand, marketing, or an agency supporting enterprise clients.
• Proven mastery of calendaring & workflow tools (we use AirTable)
• Demonstrated success guiding projects through multi-level approval chains (legal, compliance, executive leadership).
• Exceptional written and verbal communication skills—able to brief creatives, influence senior stakeholders, and craft clear status updates.
• Solid grounding in brand governance (style guides, tone-of-voice, visual identity, accessibility).
• Strong analytical, prioritization, and problem-solving abilities; comfortable navigating ambiguity and juggling competing deadlines.
• Experience producing or managing multimedia content (web, email, social, video, live events).
• Bachelor’s degree in Communications, Marketing, Business, or related field (or equivalent experience).

Preferred Qualifications

• Experience in a highly regulated industry (e.g., biotech, healthcare, finance).
• Familiarity with Adobe Creative Cloud, basic CMS workflows, and/or digital asset management systems.
• Certification in project management (PMP, Agile/Scrum, or similar).
• Success Traits
• Brand Champion – instinctively protects brand consistency while enabling creative expression.
• Relationship Builder – earns trust quickly across creative, technical, and executive audiences.
• Proactive Fixer – spots process cracks before they widen and proposes pragmatic solutions.
• Calm Under Pressure – thrives in fast-moving environments and keeps teams focused on priorities.

Possible Extension: Yes

Red Flags:

• No clear ownership of tools or timelines – Candidates who can’t walk through a concrete example of building a content calendar or who gloss over Airtable/Asana specifics were likely passengers, not drivers.
• Thin brand-governance experience – If “branding” sounds interchangeable with “marketing” to them, or they struggle to explain enforcing a style guide, they’ll put consistency at risk.
• Treats approvers as “roadblocks” – Complaining about legal or executive reviews instead of describing tactics to streamline them signals poor stakeholder-management skills.
• Generic communication claims – Saying “I’m a good communicator” without showing tailored briefs, crisp status reports, or exec-level updates raises doubts about their written and verbal strength.

Interview Process: Panel Interview
 
 
  

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $40.22/hr.