Job Title: Supply Chain Associate
Location: Thousand Oaks, CA 91320 (Onsite 1 or 2 days a week)
Duration: 12 Months (Possibility of extension depending upon business requirements and performance)
Working hours: 7 AM - 4 PM or 8:00 - 5:00 PM (day shifts)
 
Top 3 Must Have Skill Sets:

• SAP Experience: Conversion of production work orders. Transfer orders. Understanding production orders and planning.
• Excel & Smartsheet Proficiency: Pull metrics. Create reports and dashboards. Work with large datasets. Show strong organizational skills.
• Supply Chain Experience: Planning, Forecasting, Demand planning, Manufacturing execution using SAP.
• GMP Knowledge.
• Time Management
• Effective communication
• Strong Adoptability
• Strong organization, communication and prioritization skill

 
Job Description:

• The ideal candidate for this role must have strong SAP experience, particularly in converting production work orders, transfer orders, and understanding production and planning processes.
• Excel and Smartsheet proficiency is essential for pulling metrics, creating reports, and managing large datasets.
• The candidate should have a background in supply chain, preferably within a GMP-regulated environment, and demonstrate strong organizational, analytical, and communication skills.
• The role requires someone who can work cross-functionally with global teams, take initiative in problem-solving, and effectively manage shifting priorities.

 
Candidates should:

• Not just list tasks but demonstrate how they’ve improved processes.
• Show strategic thinking in their resume and interviews.
• Identify problems and propose solutions to improve efficiency.
• Bachelor’s Degree is Preferred.

 
Department:

• Development Supply Chain (DSC) is responsible for the end-to-end delivery of products, process knowledge and technology solutions to enable client’s accelerate product commercialization.
• DSC serves as a launch site to enable speed to market for company's innovative products and biosimilars.
• DSC arranges and ensures the product needed for client’s clinical trials is available globally.
• DSC serve patients around the globe and ensure investigational product is at the clinics for the patients to receive their dose on time.
• The Global Study Planning (GSP) team is responsible for forecasting & planning the inventory in centralized warehouse and local hospitals.
• The planners apply several Demand management and Supply Planning processes and assumptions in a regulated environment to ensure product supply to patients.

 
The role:

• The Global Study Planner (GSP) in the support office helps the global planning team members ensure supply to patient every time.
• During the length of the clinical trial, the study planner is responsible to monitor inventory at central locations and hospitals while minimizing product waste.
• Support Office planner executes several complex activities to supports the study planners plan and supply to the patients based on inventory levels and enrollment.
• Support Office work in a global team and ensures there is coverage for study planners during business hours.
• Support office is the backbone of the department.

 
Day to Day Responsibilities:

• Ensure all work is completed with minimal disruption and in compliance with all cGMP guidelines and organization procedures.
• Apply standard Supply Chain and MRP planning principles, theories, concepts, and techniques.
• Support running reports indicator to enable Global Study Planners critical activities to maintain supply.
• Support initiatives to improve business processes, reporting, and metrics.
• Under minimal supervision, perform work successfully completing operational objectives and improving existing systems and processes within scope of responsibility.
• Support the Supply Chain business process by identifying opportunities and providing key potential solutions that will provide automation, advanced analytics, and insights to support strategic decision making.
• Convert and maintain purchase orders and master data in SAP using current procurement information and in collaboration with Corporate Master Data group.
• Work cross functionally to ensure product shipments to warehouses across the globe occurs as planned.
• Complete initiation of material destruction
• Organizes data and report metrics to management.
• Maintains departments business SharePoint and collaboration sites such as TEAMS.
• Organizes and Conduct’s daily department meetings.
• Identify opportunities to optimize order management (e.g., order consolidation, order frequency, min order quantities etc.)
• Review and rationalize Bill of Material (BOM) requirements for new and existing products.
• Responsible for the coordination of logistics activities, regular interface with internal and external clients, and issue resolution.
• Prepare and communicate regular updates to key stakeholders including senior management.
• Maintaining a good line of communication with planners for prioritization
• Maintaining batch files and records
• Performing routine, daily, monthly responsibilities such as destruction memos, expiring memos, process orders
• Strong organization skills and detailed oriented
• SOP - Following procedures
• Working in GMP environment

 
Basic Qualifications:

• High school/GED and 2 years work or military experience

OR

• Associates and 6 months work or military experience?

 
Possible Extension: Yes
 
Red Flags:      

• Inability to describe how to determine priorities
• Lacking strong organization, and communication skills
• Lacking strong Excel, Smartsheet and Analytical skills
• No SAP

 
Interview Process: 

• The interview process will consist of one phone screen interview, followed by phone and in person interviews
• Interviews to start immediate after candidates identified

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $26.00/hr.