Job Title: Project Coordinator Contractor (PCC) for IIT and EAP Program, Global Medical Affairs (100% REMOTE)
Duration: 7 Months
Note: Hours: 40 hours/week. Over-time may be required on occasion. 
 
General Description:

• The PCC will be supporting both the Investigator-Initiated Trial (IIT) Program and Expanded Access Program (EAP) within Global Medical Affairs.
• The Candidate must have global experience in Medical Affairs, Medical Operations or Clinical Operations, be a fast-learner, self-starter, proactive, detail-oriented and highly organized while working in a dynamic and fast-paced environment.

 
Responsibilities:

• The PCC will be responsible to assist the IIT and EAP team with operations and program coordination activities, including but not limited to:
• Creation and management of contracts with institutions and vendors
• SOW tracking and management
• Invoice review and adjudication
• Budget management and accruals and Interfaces with the Accounting Departments to create & manage POs, record and reconcile all payment information
• Monthly/quarterly reports for

• Dashboards
• Study updates to various Company departments outside of GMA
• Safety notification of new IITs

• EAP Committee meeting scheduling and meeting minutes
• Document management (eg Sharepoint, teams, etc)
• Support in FMV evaluation for new IITs

 
Required Skills:

• Strong interpersonal skills 
• Effective and proactive professional communications (written and verbal)
• Ability to analyze, sort and prioritize data
• Creating data extracts and or reports from systems
• Strong execution skills
• Strong project coordination skills (e.g., monitoring progress of projects/studies)
• Strong organization skills to support document and data management
• Ability to plan, prioritize, and execute on multiple projects/studies
• Ability to multitask and work independently
• Detail-oriented
• Experience with the following tools required:

• Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
• MS Teams, Zoom

• Experience with the following tools a plus:

• Ariba
• Icertis
• SAP
• Cybergrants
• Smartsheet
• Veeva

• Other Qualifications:

• Ethics - Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds Company organizational values
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Follows instructions and responds to direction.
• Communication - Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.
• Adaptability - Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals

 
Education Required:

• BS/MS/BA Degree in a scientific discipline.

 
Experience:

• Minimum 5 years of experience within an operational role in the pharmaceutical industry (e.g., medical affairs, clinical operations, clinical research).

  

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $42.00/hr.