Job Title: Project Manager
Location: Remote (Must be available for meetings between 7 AM–6 PM PST; one potential on-site workshop in Thousand Oaks in September)
Duration: 6+ Months (Possibility of extension depending upon business requirements and performance)

Top 3 Must Have Skill Sets:             

• Project Management
• Program Management
• Communication Skills

 
Job Description:

• The ideal candidate has at least 5 years of project or program management experience within the biotech or pharmaceutical industry.
• They possess strong organizational and communication skills, are confident navigating complex, matrixed environments, and can juggle multiple priorities under tight timelines.
• This individual should be familiar with clinical trial operations (experience with decentralized trials is a plus), and have a proven ability to manage stakeholders, vendors, budgets, and project plans.
• A bachelor’s degree is required, while an MBA or PMP certification is preferred but not mandatory.
• This is a high-visibility, fast-paced role with an urgent need to fill, supporting two enterprise-level initiatives, including a national patient-facing health platform.
• Candidates must be flexible with scheduling across time zones and able to attend one on-site workshop in Thousand Oaks in September.

 
Job Summary:

• Seeking an experienced project manager to support key, high profile, fast paced, complex Digital Medicine programs and projects, including the Decentralized Clinical Trials project and The PARC program.
• Primary Projects Supported.
• Decentralized Clinical Trials (DCT).
• Highly visible project (1 level down from the CEO), Includes six workstreams.

 
Responsibilities:

• Meeting scheduling & facilitation.
• Agenda creation, risk identification, change management.
• Cross-workstream coordination.
• Functional reporting to another colleague (Soona).
• The PARK Website (Patient-facing Cardiovascular Site), External-facing public health site.
• Traditional PM tasks (minutes, scheduling, risk tracking).
• Budget and vendor management.
• Liaison role between internal strategy owners and external vendor.

 
Day to Day Responsibilities:          
Decentralized Clinical Trials Project (75% time for 8-12 months)
Program Planning & Coordination

• Continue project and workstream startup activities including evolving workstream chartering and scoping, stakeholder identification, and project and workstream RACI development
• Support the end-to-end project lifecycle for defining processes and programs for client decentralized and pragmatic trials methodologies
• Develop detailed project plan, timelines and milestones for overall project and workstreams aligned with project objectives
• Act as thought partner to task force leads to help identify relationships and synergies in activities of the workstreams.

Operational Execution

• Coordinate cross-functional meetings and decision-making across multiple functions; manage meetings including developing agendas, meeting facilitation and follow up/actions tracking
• Manage external vendors for timely, budget-compliant delivery
• Define and report success measures, workstream metrics management and reporting
• Track lessons learned and debrief with task force workstream leads at project close
• SOW and budgetary management

Risk & Issue Management

• Identify and mitigate project risks related to regulatory, operational, and technical challenges
• Drive issue resolution and track actions to closure

Communication & Documentation

• Partner with task force and workstream leads to develop and cascade information among the workstreams and to stakeholders
• Prepare executive updates, summaries, dashboards, and report-outs
• The PARC Program (25% time for 8-12 months)

Project management

• Manage projects using proven PM tools and techniques for the operational aspects of the program
• Support program lead with all operational and PM activities
• Mange meetings including setting agendas, scheduling meetings, taking notes and action items and ensuring actions are completed/resolved.
• Identify and mitigate/resolve risks and issues
• Track timelines
• Report program milestones and achievements

Technology team partnership

• Help ensure technology workplans are clear and concise and translatable to the business
• Participate in client platform buildout sessions
• Partner with technology representative to track and report accomplishments, milestones and mitigate/resolve risks and issues.

MAC process

• Own and execute the legal, medical and regulatory (LMR) process to manage cross-business unit material submissions and approvals.
• Be trained and versed in MAC processes
• Provide materials to relevant compliance, legal, regulatory and privacy points of contact for feedback prior to submitting to MAC
• Work with LMR staff to ensure jobs are submitted properly

SOW development, financial and budget management

• Work with all vendors and program leads to ensure SOWs are properly written and executed
• Track all budget-related items for The PARC and report spending to function operations director
• Process and approve invoices

Vendor Management (platform vendor)

• Translate business needs from client’s PARC team into action items for the vendor to act on including completing project request forms, obtaining quotes to open POs, coordinating review and approval by the vendor and client teams
• Develop SOWs, track and manage budgets
• Metrics and reporting
• Monitor weekly vendor dashboards
• Report operational milestones and achievements
• Partner with vendor PM for
• Risk and issue identification and resolution
• Timeline tracking

 
Basic Qualifications:

• Doctorate degree or Master’s degree and 2 years of experience

or

• Bachelor’s degree and 4 years of experience

or

• Associate’s degree and 8 years of experience

or

• High school diploma/GED and 10 years of experience

 
Possible Extension: Yes
 
Red Flags:      

• Less than 5 years of project management experience.
• Unexplained employment gaps.

 
Interview Process: 

• Two or three video conference interviews.
• 1:1 screen with hiring manager, Followed by a panel interview (3–4 team members)

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $60.00/hr.