Job Title: Executive Assistant
Duration: 3 months (extension depends on performance & budget)
Location: Boulder, CO || Atlanta, GA || Chicago, IL (HYBRID Days Preferences: Tuesday, Wednesday, Thursday)


Description:
This Executive Assistant role supports the team, including the SVP and one to two of his directs. The Executive Assistant will effectively communicate key initiatives to the team members, providing guidance and direction when appropriate. We are looking for someone with multitasking abilities, exceptional social skills and project management skills. A successful Executive assistant will have a proactive demeanor to provide Senior-level executive support and managing schedules. Company is a fast growing company, and the Senior Executive Assistant will need to handle ambiguity and multiple priorities. The utmost confidentiality is imperative, as you will be working on critical projects and will be privy to confidential information.
 
About the Role:

• Run, prioritize and anticipate the executive's day to day schedule, confirm meetings, enter expenses, and attend to other matters as needed.
• Handle interaction and communications with employees at all levels and across the organization, including other organization executives, and outside vendors.
• Prepare correspondence, presentations, and internal and external communications, as requested.
• Book domestic and international travel arrangements (air, hotel, ground travel) including sophisticated planning of meeting agendas and logistics, assist with meeting coordination, and build detailed itineraries for travel.
• Proactive and problem solver - takes action with little/no direction, acts on behalf of the Executive. Anticipates what's upcoming and helps executives stay ahead.
• Learns the team overtime and has a pulse on team health. Available to the team and is included in all meetings, discussions, etc. Considered part of the leadership team, not just someone in the background.
• Plan and coordinate department events as they arise, including the management of all meeting details (preparing agendas, preparing presentations, ordering meals, securing space, and inviting attendees).
• Establish processes to make department interactions more efficient; identify business process improvements.
• Track and help drive completion of key tasks and follow up with outstanding items.

Basic Qualifications:

• 8+ years of executive support and/or project coordination experience, supporting multiple senior level executives in a face-paced technology environment.
• BA/BS degree or equivalent experience.
• Ability to put yourself in the executive’s shoes and handle the schedule in a way promotes the most effective use of time.
• Excellent interpersonal, and problem solving skills.
• Must have abilities to work with a sense of urgency, and have flexibility.
• Strong critical thinking skills with the ability to work independently with general direction and guidance.
• Ability to handle highly confidential information with discretion, sound judgment, confidentiality and the utmost integrity.
• Professional skill set working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom.

Key Aspects:

• Excellent at multi-tasking
• Doesn’t do tomorrow what can be done today
• Meticulous follow-up…manages their tickler system with rigor
• Cordial and pleasant – is part of their brand
• Can bring groups together and lead, contribute and follow as needed
• Knows how to manage a project or task plan – building out timelines and dependencies
• Is a cultural ambassador for the team – can demonstrate all our core values with ease
• Loves to have fun and is creative around events, meetings, etc. – doesn’t get stuck in ruts or routines, but thinks outside the box with planning

 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $37.00/hr.