Title: Executive Assistant II
Duration: 6 months
Location: Remote

Client is seeking an Administrative Specialist to join their Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. 

Responsibilities

• Provide remote high-volume calendaring, travel, and expense support.
• Provide Administrative services during designated support hours.
• Manage complex calendars for multiple clients.
• Schedule internal and external meetings for multiple clients.
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses.
• Learn and utilize internal and external tools to provide calendar support.
• Establish ongoing relationship and communications with clients to learn business priorities and apply to support.
• Partner with clients and other Administrative Assistants for meeting coordination.
• Provide proactive time management recommendations to clients.
• Coordinate domestic and international travel arrangements via Concur.
• Prepare and submit corporate card expense reports.
• Maintain program scope of support within agreed-upon service level agreements.
• Educate and inform clients on program goals, scope and service level agreements.
• Draft and send communications to clients about transitions or changes in support.
• Provide coverage support for Admin Specialist colleagues.
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing.

Basic Qualifications

• 2+ years of experience providing administrative support to 2 or more executives.
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives.
• Experience prioritizing multiple tasks and activities.
• Experience with Microsoft Office.
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action.
• Experience with a Customer Relationship Management or ticketing system.

Education

• BA/BS preferred
• High school diploma or equivalent required
• Experience working with executives is highly preferred.

Must-Have Skills

• Master at multitasking
• Master at organization
• Master at communication and proactive approach 

Nice-to-have Skills

• Boomerang with experience in our inner tools.
• Familiarity with concur and outlook.
• Experience supporting multiple executives simultaneously

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $31.85/hr.