Type: Full-Time
Location:  Heredia, Costa Rica
Modality: Hybrid

Executive Assistant
We’re seeking a highly organized, proactive Executive Assistant with 5+ years of experience supporting executives at the VP level or above. This role supports multiple leaders and requires someone who thrives in a dynamic/fast paced environment, anticipates needs, and consistently stays one step ahead.
Key Responsibilities:

• Manage complex calendars, schedule meetings, coordinate events, and handle day-to-day administrative tasks for multiple executives.
• Coordinate domestic and international travel, including itineraries and expense reporting (Concur experience preferred).
• Serve as a key point of contact—managing communications, connecting dots across teams, and ensuring nothing falls through the cracks.
• Juggle multiple priorities with ease, shifting gears as needed in response to evolving priorities and fast-paced demands.
• Drive schedules and agendas while understanding broader business context and goals.
• Support high-priority projects across teams and leadership levels, ensuring follow-through and completion.
• Take initiative on special assignments and demonstrate a desire to grow beyond core responsibilities.

Skills & Qualifications:

• Exceptional organizational and multitasking skills, with the ability to manage multiple calendars and stakeholders.
• Outstanding written and verbal communication abilities.
• High level of professionalism, confidentiality, and sound judgment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Docs, Zoom, and Concur.
• Strong interpersonal skills and a collaborative, team-oriented mindset - Culture warrior.