Job Title: Supply Chain Sr. Associate                         
Location: Remote
Duration: 1 Year (Possibility of extension depending upon business requirements and performance)

Top 3 Must Have Skill Sets:

• Analytical Skills
• Financial Expertise
• Problem Solving

Ideal Candidate:

• 2-3 YOE, Supply chain, transportation, or logistics finance work experience.
• Knowledge using Excel, Tableau, or Power BI.

Nice to have:

• Freight audit work experience

Accountabilities:

• Manage and improve the invoice verification process of freight invoices.
• Manage and handle freight invoice process from invoice receipt till final approval via SAP workflow.
• Manage invoice disputes with service providers and ensure adequate and timely resolution.
• Manage annual PO process.
• Ensure invoice dashboard is maintained to provide accurate data to support business decisions.
• Maintain and improve KPIs and reports.
• Manage relationship with third party freight auditing company.

Responsibilities:

• Regular performance and business reviews with supply chain partners on current business, escalations, reporting and improvements.
• Identifies and develop plans to optimize internal processes and procedures.
• Supports logistics managers and other internal stakeholders in escalating issues to supply chain partners.
• Maintain and manage agreements with supply chain partners on invoice verification and payment.
• Support Business analysis manager with financial data.
• Ensures detailed data set is delivered to freight audited company by supply chain partners.
• Ensure client’s system output is delivered to freight audited company.
• Execute ordering process to maintain distribution supporting materials at 3rd parties.

Authority:

• Works under minimal direction; work is guided by operational and project objectives.
• Manages multiple assignments and processes independently.
• Aligns upfront on dispute handling and invoice payments with Director Supply Chain.

Outputs:

• Purchase Orders representing distribution budget.
• On time payment of verified freight invoices.
• Professional dispute handling and resolution.
• Accurate metrics on financial performance.

Qualifications:

• The knowledge and skills necessary to perform the duties of this position are typically acquired through the following combination of education, experience and knowledge, or the equivalent.

Minimum Requirements:

• Bachelor preferably in finance or logistics.
• 0-3 years experience, preferably in the pharmaceutical industry.
• Quick process understanding, insight and visualizing
• Fluent in English, both in verbal and written communication
• Strong analytical skills (incl. MS Excel) and ability to distill insights
• Experience SAP and BW
• Knowledge of financial closing cycle.
• Independent self-starter, able to work autonomously, under pressure and in teams
• Natural relationship builder in which employer’s interests prevail: be soft and on the relationship when possible and be tough when needed
• Result focused and proven ability to deliver results
• Motivated, persistent, eager to optimize, drive for excellence
• Strong relational, negotiating and persuasion skills
• Problem solver with high sense of responsibility
• Strong communication and presentation skills (verbal & written)
• Oversee processes beyond own department Preferred Requirements
• GMP and GDP knowledge
• Knowledge of Operational Excellence tools, six sigma, FMEA.
• Experience setting up service level agreements
• Good technical writing skills

Basic Qualifications:

• High school/GED + 2 years work experience OR
• Associates and 6 months work experience OR
• Bachelors   

Possible Extension: Yes
 
Red Flags:

• Short previous job history.

Interview Process:

• 2 rounds interviews.

 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $30.00/hr.