Position Title: Admin Assistant IV 
Work Location: North Chicago IL 60064 
Assignment Duration: 12 Months 
Work Arrangement: Onsite
Work Schedule: Part-time 18 hrs. per week, Tues-Thurs, 9-3pm (might be more based on business needs)

Position Summary: Responsible for all administrative functions for Director in Clinical Development Solutions Team: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.

Background & Context: Our company provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions.

Key Responsibilities:
• Provides general administrative support to Director and team. May provide back up support to higher-level management as needed.
• Effectively monitors manager and team calendars, proactively solves conflicts.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Orders business cards and stationery.
• Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). • Coordinates new employee office set-ups and onboarding. • May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision. • Safeguard’s confidential information.

Qualification & Experience:
• Some college preferred.
• Some leadership or supervisory experience desired.
• Experience working in pharmaceutical company or CRO strongly preferred.
• 7+ years previous admin experience supporting executives.
• Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
• “Make it happen” spirit & attitude as well as persistence. • Learns fast, grasps the "essence" and can change course quickly where needed.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 30.00/hr.