Job Title- Administrative Assistant II (Secretary – Administrative)
Job Duration- 13 weeks
Job Location-  Los Angeles, CA 90033
Work hours: Monday-Friday
Dress code: Professional
Parking/Cost: TBD

Must-Haves:

• Professional Appearance
• High school diploma or equivalent/GED required.
• Must have high-level computer skills including Word and Excel.
• Insurance verification experience
• Familiarity with Cerner documentation
• Ability to multi-task
• Previous medical front office experience
• Professional communication skills

Nice to Have:

• Spanish speaking

Description:

• To provide and to assist with the coordination of daily operations for administrative functions of the Physical, Occupational, and Speech Therapy departments.
• To support the Director of Rehabilitation Therapy and Clinical Supervisors.

Responsibilities:

• The Secretary works closely with the Director of Rehabilitation Therapy and the Therapy Clinical Supervisors.
• Handles confidential information.
• Responsible for composition, typing, proofing, and appropriate disseminating of a variety of materials e.g. correspondence, memos, reports.
• Preparation of special meetings, agendas and minutes.
• Schedules meetings and appointments for the Director of Rehabilitation Therapy, and supervisors.
• Prepares statistical reports.
• Handles incoming and outgoing telephone calls.
• Establishes and maintains courteous cooperative service-oriented relationships with patients, the public and other members of the healthcare team.
• Demonstrates effective problem solving skills.
• Coordinates workload and supervises other secretaries as appropriate.
• Performs other duties and special projects, as assigned.
• Coordinates and integrates department services on intradepartmental, interdepartmental, and hospital wide levels.
• Plans for provision of services through provision of appropriate levels of qualified, competent staff.
• Policies and procedures are in place to support scope of practice.
• Outpatient therapy services: Provides scheduling coordination for Rehabilitation Services.
• Completes patient intake, verifies insurance and authorization, and schedules appointments for the following programs/services: Physical Therapy, Occupational Therapy, Speech Therapy.
• Completes all necessary processes to ensure timely billing for services.
• Maintains patient data base and works closely with the Business office.
• Prepares patients records and maintains them.
• Prepares daily and monthly outpatient reports and routes them to the appropriate internal and external departments.

Pre-Screening Interview Questions:

• What type of previous experience have you had in medical front office positions?
• How do you prioritize your time when multiple requests are coming in at the same time?

 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.00/hr.