Job Title: Senior Administrative Assistant, Corporate Affairs (100% REMOTE)
Duration: 3 Months
Note: Position is Remote-US but STRONGLY prefers candidates in East Coast.
 
Duties:

• Senior Administrative Assistant to support the VP, Global Communications leader and other department members. The person in this role will need to be an experienced, detail-oriented problem-solver with exceptional flexibility to coordinate across functions.
• Additionally, the ideal candidate will have experience processing requisitions and purchase orders, managing contracting processes, and serving as an SAP specialist to ensure smooth financial and procurement operations.
• This role requires exceptional communication skills, the ability to manage the needs of many, strong attention to detail, and self-motivation.
• The candidate must also demonstrate resourcefulness in building relationships across the global Company organization.
• Provide administrative support to the VP, Global Communications and other department members.
• Manage complex/heavy calendaring, scheduling, expenses and travel.
• Manage the processing of purchase requisitions and contracts (approx. 50%) of the job.
• Understand business priorities and proactively look for ways to streamline the support matrix.
• Build and maintain key external relationships via the core business’s needs.
• Build and maintain internal cross-functional relationships across Company.
• Ensure and maintain confidentiality of all appropriate communications and documentation.
• Partner across the Corporate Affairs team.
• Schedule and coordinate candidate phone, video, and in-office interviews.
• Company Patient Advocacy Portal Management.

 Skills:   

• 5 plus years of experience assisting high level leaders; multiple disciplines a plus.
• Demonstrated experience in efficiently multi-tasking between business partners and priorities.
• Ability to take on increased responsibility as the company and team grow.
• Ability to independently work in an ambiguous yet fast-paced environment.
• Ability to work independently in a fast-paced environment with constantly changing priorities.
• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills.
• Demonstrated ability to relate well with all levels of management and peers.
• A positive can-do attitude.
• High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, Ariba, SAP, Contract Management System.

 
When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

 
Education:

• High School education required; bachelor’s degree is a plus

 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $36.00/hr.