Job Title: Department Admin Support l (Part-time)
Location: Folsom, CA 95630 (Onsite)
Duration: 6 months Assignment
Shift/Hours: 16hours/week, M to F
 
Summary:

• The Department Administrator for Client’s Folsom site performs a broad range of administrative/clerical functions to ensure the smooth operation of the site for Client’s team members and guests.
• This may include site catering, meetings, events, initiatives, and more.
• The ideal candidate will have a can-do attitude, be able to take direction and work well with others, proactively work to solve problems, and have excellent organization skills and attention to detail.

 Responsibilities:

• Catering: Oversee the site’s “EatWell” lunch program by coordinating with vendors, placing catering orders, maintaining the schedule and budget, printing tickets and labels, and sending communications to site team members. Perform regular maintenance of the site’s eatery and breakrooms, including stocking refreshments and making coffee.
• Meetings: Reserve meeting rooms, coordinate catering services, and arrange for IT/Facilities support as required.
• Events: Plan, set up, and clean up events like monthly team engagement, quarterly All Hands Meetings, and Executive visits.
• Initiatives: Communicate with team members and post materials and signage as needed, such as for volunteer events, drives, and safety initiatives.
• Reports: Maintain and update complex files or record systems, including data in SAP. 
• Budgets: Oversee the “EatWell” program budget. Verify and process expense reports and allocate funds to appropriate budget categories. Make routine purchases within established guidelines.
• Visitor Requests: Greet new team members warmly and offer support from their first day. Provide site-specific directions and address requests for visiting team members and guests.
• Facilities: Input work order requests into facilities management software. Arrange seating within workspace planning software as advised by team member leadership. Purchase office supplies and other business equipment when necessary.

 Qualifications:

• 1-3 years of administrative experience.
• Proficiency in Microsoft office suite.
• Ability to learn new programs and technology.
• Ability to handle multiple priorities.
• SAP experience is a plus.
• Event experience is a plus.
• Highly professional.

 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $20.50/hr.