Senior Project Manager Events
Spectraforce
North Chicago, Illinois
2 months ago
Job Description
Job Title: Senior Project Manager Events
Duration: 6 months to start (Possibility of extension or conversion)
Location: Hybrid in Irvine, CA or North Chicago, IL
Summary:
The Senior Project Manager Events is responsible for the end-to-end event planning and project management support including (not exhaustive) functional and external events such as Yearly All Hands, Aesthetic Diversity Summit, Science of Aging Symposium and Skincare R&D Summit and as well project management for Culture, Capabilities and Onboarding initiatives.
This person will be responsible for guiding the process of thoughtfully planning and executing meaningful, engaging events and ensuring each team member contributes at a high level and meets established goals. This person will set a clear expectation of each engagement and drive outcomes to ensure successful execution of both internal and external meetings.
This is role requires strong project management, event planning and support of several projects and continuous improvements.
The position operates in a highly regulated environment, ensuring compliance to the HCP code and other regulations.
KEY DUTIES AND RESPONSIBILITIES: 60%
Functional and external events such as Yearly All Hands, Aesthetic Diversity Summit, Science of Aging Symposia and Skincare R&D Summit Event Management – location scouting, scheduling and leading planning meetings, coordinating event logistics, communicating with participants, preparing meeting materials, and executing onsite, production vendor management.
• Co-ordination with creative agencies for logistics for the Science of Aging events
• Agency SLA management and RFPs when appropriate
• Maintaining and reconciling event budgets
• Management of multiple agencies involved in all aspects of the projects; conducting reviews to maintain alignment on projects and ensuring costs are contained
• Plan, coordinate and keep contents to ensure focused meeting cadences and outcomes.
• Management of process for all event materials
• Creation of communication plans for all meetings and events
• Working closely with Business Technology and Digital team to maintain/enhance virtual event processes
• PO, invoice, payments management for all events
Operations & Projects: 30%
• Creative management and content creation for functional teams presentations
• SharePoint ownership for process improvement and content enhancing
• Business Processes building and continuous improvements for event planning
• Continuous improvement and project coordination support for large scale projects undertaken and led by Director Strategic Planning & Projects & Chief of Staff (i.e Onboarding, Culture, SharePoint).
Develop and maintain event industry knowledge: 5%
• Recognise event industry trends and understand current travel guidelines
• Maintain excellent venue and destination knowledge
• Comply with current pharmaceutical code of practice in relation to meetings and events
• Continuously evaluate emerging technological innovations to enhance event production and virtual offerings
Compliance and Governance: 5%
• Ensure that all activities related to events are compliant and in line with the internal and external standards
• Ensure that payments for KOLs are received on time
ESSENTIAL EXPERIENCE, SKILLS AND COMPETENCIES:
• Bachelor’s degree in business, Life Science or Project Management
• Broad understanding of the pharmaceutical business and strong project management/project planning experience on global projects
• Must have extensive experience conceiving, creating, and delivering business presentations to senior management and cross functional teams
• Ability to work in a fast-paced, dynamic, evolving environment with previous experience in the pharmaceutical industry
• Outstanding organization skills with close attention to detail
• Highly professional and Proven Learning Agility
• Ability to work well under pressure
• Expert technology skills (e.g., MS Office software, SharePoint Skills) especially Smartsheet
• Professional experience 7+ years of event/conference management experience
• Knowledge/experience of regulated/high compliance sector
OTHER REQUIREMENTS (e.g., travel):
Ability to travel up to 10% internationally, including overnight stays is required
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $68.00/hr.
Duration: 6 months to start (Possibility of extension or conversion)
Location: Hybrid in Irvine, CA or North Chicago, IL
Summary:
The Senior Project Manager Events is responsible for the end-to-end event planning and project management support including (not exhaustive) functional and external events such as Yearly All Hands, Aesthetic Diversity Summit, Science of Aging Symposium and Skincare R&D Summit and as well project management for Culture, Capabilities and Onboarding initiatives.
This person will be responsible for guiding the process of thoughtfully planning and executing meaningful, engaging events and ensuring each team member contributes at a high level and meets established goals. This person will set a clear expectation of each engagement and drive outcomes to ensure successful execution of both internal and external meetings.
This is role requires strong project management, event planning and support of several projects and continuous improvements.
The position operates in a highly regulated environment, ensuring compliance to the HCP code and other regulations.
KEY DUTIES AND RESPONSIBILITIES: 60%
Functional and external events such as Yearly All Hands, Aesthetic Diversity Summit, Science of Aging Symposia and Skincare R&D Summit Event Management – location scouting, scheduling and leading planning meetings, coordinating event logistics, communicating with participants, preparing meeting materials, and executing onsite, production vendor management.
• Co-ordination with creative agencies for logistics for the Science of Aging events
• Agency SLA management and RFPs when appropriate
• Maintaining and reconciling event budgets
• Management of multiple agencies involved in all aspects of the projects; conducting reviews to maintain alignment on projects and ensuring costs are contained
• Plan, coordinate and keep contents to ensure focused meeting cadences and outcomes.
• Management of process for all event materials
• Creation of communication plans for all meetings and events
• Working closely with Business Technology and Digital team to maintain/enhance virtual event processes
• PO, invoice, payments management for all events
Operations & Projects: 30%
• Creative management and content creation for functional teams presentations
• SharePoint ownership for process improvement and content enhancing
• Business Processes building and continuous improvements for event planning
• Continuous improvement and project coordination support for large scale projects undertaken and led by Director Strategic Planning & Projects & Chief of Staff (i.e Onboarding, Culture, SharePoint).
Develop and maintain event industry knowledge: 5%
• Recognise event industry trends and understand current travel guidelines
• Maintain excellent venue and destination knowledge
• Comply with current pharmaceutical code of practice in relation to meetings and events
• Continuously evaluate emerging technological innovations to enhance event production and virtual offerings
Compliance and Governance: 5%
• Ensure that all activities related to events are compliant and in line with the internal and external standards
• Ensure that payments for KOLs are received on time
ESSENTIAL EXPERIENCE, SKILLS AND COMPETENCIES:
• Bachelor’s degree in business, Life Science or Project Management
• Broad understanding of the pharmaceutical business and strong project management/project planning experience on global projects
• Must have extensive experience conceiving, creating, and delivering business presentations to senior management and cross functional teams
• Ability to work in a fast-paced, dynamic, evolving environment with previous experience in the pharmaceutical industry
• Outstanding organization skills with close attention to detail
• Highly professional and Proven Learning Agility
• Ability to work well under pressure
• Expert technology skills (e.g., MS Office software, SharePoint Skills) especially Smartsheet
• Professional experience 7+ years of event/conference management experience
• Knowledge/experience of regulated/high compliance sector
OTHER REQUIREMENTS (e.g., travel):
Ability to travel up to 10% internationally, including overnight stays is required
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $68.00/hr.