Title: Sr Administrative Assistant
Hours : Standard business hours.
Duration: 3 - 6 Months with possible extension and/or conversion 
Location: Durham, NC 27707 (HYBRID - Must be within 50 miles of Durham location for in-office days when needed)
 
Responsibilities:

• Oversee the Vice President’s workflow including mail, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
• Maintains calendars to include scheduling court appearances, client meetings, and other engagements. 
• Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines.
• Services as an intermediary between in-house attorneys, outside personnel, and external attorneys, relaying communication between groups.
• Generates correspondence, meeting minutes, and the logging and distribution of incoming and outgoing mail.
• Maintains office files, records, logs, and any other information in relation to the work of the attorneys.
• Prepares a variety of reports and legal documents for which knowledge of legal terminology, procedures, and discovery is required.
• As directed by the Vice President or his/her reports, schedule and/or attend meetings and take minutes.
• Create and maintain filing system(s) for the purpose of storing and retrieving documents efficiently (electronically and paper).
• Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and inform the supervisor on matters to be considered.
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Make travel arrangements for the Vice President and his/her direct reports and/or guests through the Travel Services Department.
• Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.
• Complete special projects and other assignments in an accurate and timely manner.
• Performs other duties as assigned.

Hiring Requirements:

• High school diploma or GED.
• 5+ years of experience in related field
• Healthcare Experience - Preferred

Skills:

• Strong Sr. Admin Assistant Background
• Supporting 3 VP's simultaneously w/ multiple projects 
• Advanced MS Office 
• Excel - Strong, pitvot tables preferred
• Healthcare Industry experience preferred
• Wants a career minded Sr AA with strong acumen
• Strong organizational and Prioritizational skills
• Calendaring is 50% of the job
• Event coordination / set up

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $31.92/hr.