Job Title: Associate Project Management
Location: Thousand Oaks, CA
Duration: 23+ Months

Local to USTO - Remote - Worker will come onsite as needed on a quarterly basis.

Candidates must have strong technical Spanish skills. This team supports Latin America and strong Spanish verbal and written communication is a MUST HAVE.
Ideal Candidate: B.S. and 2-3 years of experience. Previous pharma experience is a nice to have.

Top 3 Must Have Skill Sets:

• Multilingual: Spanish & English a MUST. Portuguese is a plus
• System knowledge; Tableau, Document Management Systems, SAP, Rapid Response, QMS systems
• Ability to handle multiple responsibilities and priorities simultaneously
• Strong interpersonal skills

Job Details:

• Under minimal supervision, coordinate and manage launch and life-cycle plans according to the commercial strategy for assigned programs for Latin America and Canada region (LACAN)
• Communicate across a wide range of staff levels (Up and Down)
• Develop effective relationships with cross functional teams to ensure continuous supply and launches of new products
• Convey the regional and global aspects into actionable plans at the country level for launches
• Create and provide multiple scenarios based on various combinations of inputs and variables, as required
• Development and coordination of launch plans (pre-filing, pre-launch, launch, and post launch)
• Develop strategy with cross functional teams (global, regional & country) and determine the optimal plan to ensure uninterrupted supply in alignment with the country’s approval and requirement
• Actively participate in planning meetings (as required) to ensure that project needs, priorities, and timing are understood and met
• Serve as the primary liaison representing the country and region with Manufacturing, Quality, Regulatory Affairs, Corporate & Local Planning, and Product Delivery Teams and Operations to ensure coordination of all activities necessary to fulfill the launch and supply plan
• Lead meetings with key stakeholder and be able to collaborate with cross-functional teams
• Maintains the project roadmap and associated templates and standards
• Supports ongoing Operational Excellence initiatives for implementation
• Ensures timely implementation of Key initiatives for the region
• Ownership of monthly reporting dashboards with the task related to their role
• Provides support to other Americas Supply Chain functions upon request
• Manage portfolio & projects assigned

Must Have Skill Sets:

• Manages Operational Excellence (OE) Initiatives ensuring timely implementation within the Americas Supply Chain organization and ensuring alignment within the region
• Manages tools and techniques of project management
• Projects and continuous improvement ownership of OE related metrics and projects in Americas SC region
• Strong interpersonal skills
• Ability to handle multiple responsibilities and priorities simultaneously
• Able to work autonomously, under pressure & in teams

Preferred Qualification:

• Supply Chain Operational Excellence experience
• Supports the Life Cycle Management team in specific projects
• Executes value stream mapping for the different affiliates and distributors across the region
• Supports and performs specific analysis related to OE projects (e.g. benefits/ risks) and informs stakeholders and communicates requirements
• Ensures implementation of assigned OE initiatives defining a carry out plan
• Creates and maintains an OE database/system and related project administration
• Presents information, analytics and recommendations to management and stakeholders
• Seek and advice for solutions to problems during project management execution
• Specialized knowledge within Supply Chain area
• Deepens knowledge through exposure and continuous learning
• Knowledge of related regulatory/industry considerations and compliance issues
• Experience working with large data sets, data mining, and machine learning tools
• Ability to restructure, pivot, and reform data based on current needs
• Experience processing, filtering, cleaning, and standardizing large datasets

Minimum Requirements:

• Bachelor’s degree and 3 years of directly related experience
• Distribution/Supply Chain/Marketing is preferred
• Flexibility to work remote and/or sit onsite (M-F) as deemed by management
• High competence in lean manufacturing/six sigma concept/methodology, tools and analysis
• Six Sigma Green Belt
• Lean systems training and experience
• 3+ years experience in Project Management
• Fluent English (oral and written)
• Computer skills (office environment), especially PowerPoint, Excel and Word
• Knowledge of analyses and reporting techniques
• Strong interpersonal skills
• Experience with data visualization tools

Preferred Requirements:

• People management skills
• Computer skills: MS Office (Excel, Power Point Project), MS Visio, MS Teams, SmartSheet, Miro
• Multilingual preferred, Spanish and Portuguese is a plus
• System knowledge; Tableau, Document Management Systems, SAP, Rapid Response
• Project Management experience

Basic Qualifications

• Bachelor degree OR Associate degree and 4 years of experience OR High school diploma / GED and 6 years of experience

Possible Extension: Yes
Red Flags: Out of State (must be local within driving range for F2F meetings when needed and staff meetings)
Interview Process: Panel interview with some interviewers at other sites - One round 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $44.68/hr.