Associate Project Management
Spectraforce
Thousand Oaks, California
a month ago
Job Description
Job Title: Associate Project Management
Location: Thousand Oaks, CA
Duration: 1 year (Possible Extension)
Local to USTO - 1x per week onsite
Ideal Candidate: B.S. with 1-2 years of experience in general project management. Strong time management. Ability to work with basic data and building graphs.
Skills: MS Suites, Viso,
Nice to have: Power automate, Smartsheet.
Job Description:
This person will support an Operations team performing project management and logistics-based tasks for various externally sourced programs.
- Coordinate multi-site logistics activities with external vendors on behalf of client and collaborate with various internal organizations in support of outsourced programs.
- Manage the transfer of large data files between company and external vendors with accuracy, and maintain in an organized fashion.
- Manage all documentation in an orderly manner, including Meeting Minutes and distribution.
- Manage SharePoint (or similar) site for information and communications, developing FAQs, etc.
- Maintain and manage documents pertaining to project meetings, decisions, data, etc.
Day to Day responsibilities:
Responsible for supporting the execution of program integration from multiple sites. Establishes and implements project management processes and methodologies for the project team. Responsible for tracking key project milestones and adjusting project plans and/or resources to meet the needs of customers. Manages SharePoint site for compilation of project information, team members, meeting minutes, etc. Utilizes excellent communication skills to drive progress and report on status. May assist Project Manager and Program Manager(s) in collecting data and information for decision-making.
Basic Qualification:
Bachelor degree OR Associate degree and 4 years of experience OR High school diploma / GED and 6 years of experience
Top 3 Must Have skills:
1. Computer skills: Microsoft Project, SharePoint, Excel, PowerPoint, Visio (Power Automate & Smartsheet experience a plus)
2. Ability to work autonomously and under tight timelines
3. Well organized with excellent time management skills
Possible Extension: Yes
Red Flags:
Role is hybrid, requiring a site presence up to 1-2 times per week. Otherwise, can work remotely 3-4 days per week.
Poor communication
Unable to work in a team environment.
Interview Process: 1st round teams, 2nd round panel interview.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $40.22/hr.
Location: Thousand Oaks, CA
Duration: 1 year (Possible Extension)
Local to USTO - 1x per week onsite
Ideal Candidate: B.S. with 1-2 years of experience in general project management. Strong time management. Ability to work with basic data and building graphs.
Skills: MS Suites, Viso,
Nice to have: Power automate, Smartsheet.
Job Description:
This person will support an Operations team performing project management and logistics-based tasks for various externally sourced programs.
- Coordinate multi-site logistics activities with external vendors on behalf of client and collaborate with various internal organizations in support of outsourced programs.
- Manage the transfer of large data files between company and external vendors with accuracy, and maintain in an organized fashion.
- Manage all documentation in an orderly manner, including Meeting Minutes and distribution.
- Manage SharePoint (or similar) site for information and communications, developing FAQs, etc.
- Maintain and manage documents pertaining to project meetings, decisions, data, etc.
Day to Day responsibilities:
Responsible for supporting the execution of program integration from multiple sites. Establishes and implements project management processes and methodologies for the project team. Responsible for tracking key project milestones and adjusting project plans and/or resources to meet the needs of customers. Manages SharePoint site for compilation of project information, team members, meeting minutes, etc. Utilizes excellent communication skills to drive progress and report on status. May assist Project Manager and Program Manager(s) in collecting data and information for decision-making.
Basic Qualification:
Bachelor degree OR Associate degree and 4 years of experience OR High school diploma / GED and 6 years of experience
Top 3 Must Have skills:
1. Computer skills: Microsoft Project, SharePoint, Excel, PowerPoint, Visio (Power Automate & Smartsheet experience a plus)
2. Ability to work autonomously and under tight timelines
3. Well organized with excellent time management skills
Possible Extension: Yes
Red Flags:
Role is hybrid, requiring a site presence up to 1-2 times per week. Otherwise, can work remotely 3-4 days per week.
Poor communication
Unable to work in a team environment.
Interview Process: 1st round teams, 2nd round panel interview.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $40.22/hr.