Job Title: Internal Support Creative Project Manager

Location: Austin, TX 78727 (Hybrid schedule)

Duration: 6 Months

Internal Planning Creative Support -

• The ideal candidate will thrive in a collaborative, fast-paced environment, demonstrate outstanding interpersonal skills, and show a proactive approach to solving problems. Duties could include sourcing, collating and providing information, building and updating Keynote templates, managing agendas and schedules, coordinating meetings and video conference calls, ensuring files are on time and in the right location, other miscellaneous tasks. Support will include coordinating cross-functional meetings across various locations, ensuring great communication and collaboration. You will also plan and support multiple team events and meetings, bringing creativity and attention to detail to team needs and activities.
• The REM Leadership team has a variety of repeatable, digital deliverables that must be created, maintained, updated, and delivered on a set cadence and on the fly. This role will be responsible for the creation and frequent updates to executive-required data sets and reports, in support of the Internal Planning Lead.

Examples include:

• Frequent reporting on a variety of measures within and outside of the team: REM POR, Key Work Stream status, Headcount, Org Charts, Financials, etc.
• Leadership team specific updates on executive-sponsored projects, programs and key deliverables of the organization. These are often in the form of Keynote slides and exec summaries, truncated versions of highly detailed reporting.
• The REM Leadership team, is to be prepared with data, reporting and at times working-sessions with their partners and teams for key RLT + Exec-level meetings. This ‘readiness’ requires strategic planning as well as driving creation of key deliverables.
• Quarterly Off-sites, Weekly and Bi-weekly critical meetings with leadership,
• Annual events that require more than standard time to prepare:  RLC, Starlight, key BOD meetings
• Develops and nurtures relationships with key Chief of Staff and Exec Admin community within Retail, expanding network to pan-client in time.

Qualifications

• Proficiency in client’s products including, Calendar, Numbers and Keynote
•  Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members
• Demonstrated discretion and sound judgment when handling confidential and sensitive information
• Resourceful problem-solver with the ability to prioritize and manage multiple tasks efficiently in a multifaceted environment
•  Coordination of initiatives; communication, tracking and documentation of deliverables within timeline, and preparation of project updates

 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $60.28/hr.