Project Manager (Meetings & Events)
Spectraforce
Lake County, Illinois
a year ago
Job Description
Job Title: Project Manager (Meetings & Events)
Location: Mettawa, IL
Duration: 07 Months
Project Overview
Company is embarking on a strategic initiative, Project Genesis, to establish a Meetings & Events (M&E) Center of Excellence (CoE) across its OUS (Outside United States) affiliates. This initiative aims to centralize, standardize, and enhance the management of meetings and events, improving operational efficiency, compliance, and cost-effectiveness. The Program Manager will play a critical role in overseeing this project, ensuring seamless implementation and alignment with strategic goals.
Job Description
The Program Manager for the Meetings & Events (M&E) Center of Excellence will lead the planning, execution, and oversight of Project Genesis across multiple OUS affiliates. The role involves coordinating with cross-functional teams to align project objectives, managing stakeholder relationships, and acting as a primary point of contact to ensure clear and effective communication. The Program Manager will be responsible for identifying potential risks and developing mitigation strategies, overseeing the project budget for cost-effective resource allocation, and ensuring adherence to high standards of quality and reputation. Additional responsibilities include providing regular project updates to senior leadership, facilitating change management processes to optimize transitions, and collaborating with training teams to implement tailored training programs for staff and suppliers. This role demands strong leadership, organizational, and problem-solving skills to drive the successful implementation of a centralized, standardized event management framework.
Key Responsibilities
• Project Management: Lead the planning, execution, and supervision of the M&E CoE project across multiple OUS affiliates, ensuring timely and successful completion.
• Stakeholder Engagement: Serve as the primary point of contact for internal and external stakeholders, fostering collaboration and clear communication.
• Team Coordination: Coordinate with cross-functional teams, including Procurement, Business Solutions Group (BSG), and affiliate representatives, to align project objectives.
• Risk Management: Identify potential risks and develop mitigation strategies to minimize impact on project timelines and outcomes.
• Budget Management: Oversee project budget, ensuring cost-effective resource allocation and financial transparency.
• Quality Assurance: Maintain a focus on upholding standards of quality and reputation throughout the project lifecycle.
• Reporting: Provide regular progress updates to senior leadership, highlighting key milestones, challenges, and achievements.
• Change Management: Facilitate change management processes to ensure smooth transitions and process optimizations during implementation.
• Training Deployment: Collaborate with training teams to develop and roll out tailored training programs for staff and suppliers.
Required Skills and Qualifications
• Education: Bachelor’s degree in business administration, Project Management, or a related field
• Experience: Minimum of 5-7 years of experience in program or project management, preferably within the pharmaceutical or healthcare industry.
• Leadership: Strong leadership skills with experience managing cross-functional teams and complex projects.
• Communication: Excellent verbal and written communication skills, capable of interacting effectively with diverse stakeholders.
• Problem Solving: Proven ability to identify issues, analyze information, and develop innovative solutions.
• Organizational Skills: Exceptional organizational and time management abilities, with a keen attention to detail.
• Technical Proficiency: Familiarity with project management software and tools (Smartsheet); experience with event management platforms is an advantage.
• Flexibility: Ability to adapt to changing priorities and respond proactively to challenges.
Preferred Skills
• Meeting Planning Experience: Direct experience or familiarity with the meeting planning space is highly desirable to ensure smooth project integration and execution.
• Organizational Change: Strong understanding of organizational change and process workflows to support the transition to unified operating models.
• Stakeholder Management: Experience working with cross-functional teams and managing relationships across various regions.
About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $87.00/hr.
Location: Mettawa, IL
Duration: 07 Months
Project Overview
Company is embarking on a strategic initiative, Project Genesis, to establish a Meetings & Events (M&E) Center of Excellence (CoE) across its OUS (Outside United States) affiliates. This initiative aims to centralize, standardize, and enhance the management of meetings and events, improving operational efficiency, compliance, and cost-effectiveness. The Program Manager will play a critical role in overseeing this project, ensuring seamless implementation and alignment with strategic goals.
Job Description
The Program Manager for the Meetings & Events (M&E) Center of Excellence will lead the planning, execution, and oversight of Project Genesis across multiple OUS affiliates. The role involves coordinating with cross-functional teams to align project objectives, managing stakeholder relationships, and acting as a primary point of contact to ensure clear and effective communication. The Program Manager will be responsible for identifying potential risks and developing mitigation strategies, overseeing the project budget for cost-effective resource allocation, and ensuring adherence to high standards of quality and reputation. Additional responsibilities include providing regular project updates to senior leadership, facilitating change management processes to optimize transitions, and collaborating with training teams to implement tailored training programs for staff and suppliers. This role demands strong leadership, organizational, and problem-solving skills to drive the successful implementation of a centralized, standardized event management framework.
Key Responsibilities
• Project Management: Lead the planning, execution, and supervision of the M&E CoE project across multiple OUS affiliates, ensuring timely and successful completion.
• Stakeholder Engagement: Serve as the primary point of contact for internal and external stakeholders, fostering collaboration and clear communication.
• Team Coordination: Coordinate with cross-functional teams, including Procurement, Business Solutions Group (BSG), and affiliate representatives, to align project objectives.
• Risk Management: Identify potential risks and develop mitigation strategies to minimize impact on project timelines and outcomes.
• Budget Management: Oversee project budget, ensuring cost-effective resource allocation and financial transparency.
• Quality Assurance: Maintain a focus on upholding standards of quality and reputation throughout the project lifecycle.
• Reporting: Provide regular progress updates to senior leadership, highlighting key milestones, challenges, and achievements.
• Change Management: Facilitate change management processes to ensure smooth transitions and process optimizations during implementation.
• Training Deployment: Collaborate with training teams to develop and roll out tailored training programs for staff and suppliers.
Required Skills and Qualifications
• Education: Bachelor’s degree in business administration, Project Management, or a related field
• Experience: Minimum of 5-7 years of experience in program or project management, preferably within the pharmaceutical or healthcare industry.
• Leadership: Strong leadership skills with experience managing cross-functional teams and complex projects.
• Communication: Excellent verbal and written communication skills, capable of interacting effectively with diverse stakeholders.
• Problem Solving: Proven ability to identify issues, analyze information, and develop innovative solutions.
• Organizational Skills: Exceptional organizational and time management abilities, with a keen attention to detail.
• Technical Proficiency: Familiarity with project management software and tools (Smartsheet); experience with event management platforms is an advantage.
• Flexibility: Ability to adapt to changing priorities and respond proactively to challenges.
Preferred Skills
• Meeting Planning Experience: Direct experience or familiarity with the meeting planning space is highly desirable to ensure smooth project integration and execution.
• Organizational Change: Strong understanding of organizational change and process workflows to support the transition to unified operating models.
• Stakeholder Management: Experience working with cross-functional teams and managing relationships across various regions.
About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $87.00/hr.