Job Title: Global Banking & Markets - Mngmt & Strategy - Administrative Assistant Duration: 6 Months Location: New York, NY Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm. Flexibility with hours is essential.
Duties: We are looking for an administrative assistant who will be responsible for providing extensive administrative support to 25+ Bankers at Analyst, Associate up to Junior VP level.
This role works within a team of assistants supporting various bankers within an industry group team. The Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.
As a division, our strategic objectives include:
To be the world’s pre-eminent investment bank – trusted advisor, financier, and risk manager for our clients on their most important transactions
Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time
Drive superior returns for our stakeholders
Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
The duties of the role include:
Coordinating and scheduling of meetings and conference calls across multiple time zones
Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
Calendar management for bankers (Associate level+)
Coordinating room bookings for internal/external meetings and VCs across multiple locations
Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
Car bookings
Expense processing and timely expense management
Invoice processing
Taking on ad hoc tasks while maintaining workflow
Supporting teams in day to day issues, needs and queries
Providing phone / holiday coverage for colleagues
Skills:
Excellent Microsoft Word, Excel and Outlook skills
Able to manage competing time-sensitive priorities and tasks
Demonstrates dependability and high attention to detail along with the ability to multi-task
Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
Comfortable working with people at all organizational levels, internally and externally
Must be a team player that works well under pressure within a changing environment
Flexible and adaptable to work and support across multiple teams
Be resourceful and able to use own initiative in solving issues
Proactive attitude when managing diaries
Discretion to deal with confidential business matters
Friendly, polite and approachable with a “can do” attitude
Zero to one years of experience
Education:
Bachelor's Degree Preferred
H.S Diploma
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $37.00/hr.
