Position Summary
The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.
Key Responsibilities
Funding & Reconciliation
· Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.
· Ensure all reconciliations are accurate, auditable, and completed within required timelines.
Data Preparation & Imports
· Build and validate Excel/CSV files for import.
· Perform accurate data entry for invoices purchased, maintaining consistency across systems.
Cash Movement & Reporting
· Execute wires and ACH transactions in coordination with banking deadlines.
· Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.
Exception Processing
· Support Relationship Managers by researching and processing exception items.
· Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.
Quality, Compliance & Timeliness
· Meet all daily, weekly, and banking-related processing deadlines.
· Maintain complete, audit-ready records and adhere to internal policies and procedures.
· Identify opportunities for process improvement and workflow efficiency.
Qualifications
Required
· Associate’s degree in Accounting or equivalent experience.
· Strong Excel skills and proficiency working across multiple datasets and systems.
· Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting.
· Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.
· Strong service mindset with the ability to collaborate across teams.
Preferred
· Experience in factoring, payroll processing, or financial operations.
· Familiarity with reconciliation and exception-management workflows.