Title: Administrative Assistant Duration: 7+ months Location: Cupertino, CA 95014/Sunnyvale, CA 94086 (this role will float between 2 locations, 4 days onsite and 1 day remote - Hybrid)
Key Requirements:
2-3 years of experience in an administrative and/or facilities support role.
Ability to work autonomously, take initiative, and follow through is crucial.
Strong written and verbal communication skills.
Team-oriented environment and who projects a positive demeanor.
Display excellent problem-solving abilities when faced with challenging deadlines.
Work with little supervision on daily assignments and must be able to take initiative in all tasks.
Ordering and restocking office and break room supplies, maintaining a well-stocked and organized environment.
Provide support for daily onsite needs.
Proficiency with iCal, Mail, Keynote and other OS X based office systems a plus.
Job Description:
Ordering and restocking office and break room supplies, maintaining a well-stocked and organized environment.
Submitting general building requests, often acting as the primary point of contact for vendors and ensuring completion of tasks.
Management of multiple conference room calendars.
Provide support for daily onsite needs.
Coordinating catering requests for meetings and events, working with internal systems and vendors to ensure timely delivery and setup.
Onboard new employees, ensuring they receive necessary supplies, equipment, and security compliance.
Create and manage purchase requisitions and orders.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $33.45/hr.
